JOB TITLE:  Grant Funded: Gear Up Data Coordinator 

SUMMARY OF POSITION/PURPOSE:
GEAR UP provides training and support for administrators
and teachers at Socorro High School and Sarracino Middle School to enhance
preparation for postsecondary education.

SUPERVISOR:
Gear Up Program Coordinator (PC)

SUPERVISES:
N/A

EDUCATION REQUIRED/PREFERRED:
Required: Associates Degree Preferred: Bachelors Degree

EXPERIENCE REQUIRED/PREFERRED
Preferred: Secretarial Experience

CERTIFICATE/LICENSE:

Responsibilities:

With support from the New Mexico Higher Education Department (NMHED) and the District GEAR UP New Mexico (GUNM) Program Coordinator, the GUNM Data Coordinator will:

• Collect, enter, and report GUNM data for all missile and high school GEAR UP activities.
• Gather and maintain documentation and data on all activities and programs that provide services to GUNM students, their parents and teachers.
• Regularly and reliably enter all student, staff, and family activity participation into the GUNM database.  
• Compile and report data for GUNM Regional Coordinator for program evaluation and other reporting purposes.
• Attend all GUNM site meetings, ZOOM meetings, and regional and state trainings.
• Maintain documentation of data systems, standards, and procedures.
• Ensure integrity of data, verifying information regarding data quality and data completion.
• Produce timely reports as requested by GUNM administration.  
• Assist with Federal and State reporting of school district data including exporting and uploading to external systems.  
• Assist the GUNM District Program Coordinator in maintaining up-to-date documentation of matching funds for GUNM activities and submit monthly matching contributions report to the District Program Coordinator.  
• Assist the District Program Coordinator with administrative work such as event planning, requisitions, and accounts payable tasks.  

GEAR UP New Mexico College and Career Readiness Coordinator

Responsibilities:

With support from the New Mexico Higher Education Department (NMHED) and the District GEAR UP New Mexico (GUNM) Program Coordinator, the GUNM College and Career Readiness Coordinator will:

• Assist the District GUNM Program Coordinator (PC) with preparing and ensuring the accuracy of monthly submissions (RfR, T&E, and Match), data, and programmatic submissions.
• Ensures district-specific policies are followed, e.g., out-of-district travel requests and permission slips for student travel, procurement processes, and accounts payable tasks are timely and accurate.  
• Assists the PC in ensuring GUNM Standards of Practice (SOP) and other requirements assigned throughout the year are followed.
• Assist in implementing all grant activities as outlined in the SOP.
• Attend all GUNM events, conferences, and professional development opportunities.  
• Assist the PC with providing students with counseling, advising and academic planning without duplicating the services of the school counselors.    
• Aid in recruiting students to attend GUNM-sponsored events, conferences, and bus tours.  
• Coordinate student transportation to and from GUNM events, conferences, and bus tours and serve as chaperone when necessary. 
• Assist in organizing and accompanying students on college and workforce visits.  
• Supports middle school students in completing interest inventories to support college and career readiness.
• Supports 8th grade students with high school transition including pushing into 8th grade classes to discuss college and career opportunities. 
• Ensures all GUNM events including college and workforce visits, parent nights, FAFSA nights, tutoring hours, and special events are adequately catered for maximum participation.

Qualifications:

• Associates degree in related field. (Bachelor's degree preferred)
• Understanding of and experience with student information collection and analysis for federal grant reporting.
• Experience with Student Information Systems.
• Experience with relational database technologies.
• Experience with data extraction, reporting and analysis tools. 
• Demonstrated knowledge of database design and data techniques.
• Demonstrated proficiency in written and verbal communication.
• Excellent organizational skills and ability to deliver clean data in a timely manner.
• Ability to establish rapport with adults and adolescents and serve as a positive role model are essential.  
• Experience with creating and using purchase orders, invoices and payable vouchers.  
• Ability to travel on several overnight visits throughout the school year.
• Excellent attention to detail.
• Ability to maintain accurate records, files, and important documents. 
• Ability to maintain safety and security of students while traveling.  

This is a full-time,10-month position, contingent upon external funding.

WORKING CONDITIONS AND PHYSICAL EFFORT:
Employee's work:

Requirements While Performing Job:

Requirements for pushing, lifting, pulling, or carrying obstacles of weight

Must be capable of working under unusual conditions such as:

Vision Demand and Capabilities                             Hearing Demands and Capabilities           

PRIMARY JOB LOCATION:
Socorro High School and Sarracino Middle School

TERMS OF EMPLOYMENT (LENGTH OF CONTRACT):
10 month contract  

EVALUATION PERFORMED BY:
Assistant Superintendent

Socorro Consolidated Schools provides all training required by OSHA to ensure employee safety.

*** CHOSEN APPLICANT MAY NEED TO RE-APPLY FOR PERMANENT POSITION AT THE END OF THE 2025-2026 ACADEMIC YEAR