JOB TITLE: Parkview Elementary Administrative Assistant III
SUMMARY OF POSITION/PURPOSE:
To assure the smooth and efficient operation of the school office so that office operations fully support the students' educational program.
SUPERVISOR:
Building Administration
SUPERVISES:
Office Assistants
EDUCATION REQUIRED/PREFERRED:
High School Diploma
EXPERIENCE REQUIRED:
None
EXPERIENCE PREFERRED:
Two years administrative assistant experience
CERTIFICATE/LICENSE:
None
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
- Runs daily attendance reports.
- Prints individual student attendance reports.
- Makes calls to parents regarding absenteeism.
- Responsible for student daily check out or check in procedures.
- Keeps all information current for STARS reporting.
- Compiles data for the STARS reports.
- Submits STARS attendance reports to the Central Office on a twenty-day basis.
- Prints form letters to parents for 3, 5 and 10 day absences.
- Notifies parents by telephone when their student has exceeded the attendance policy and is in danger of being dropped.
- Updates student information in their active files and on the computer.
- Keeps, updates and posts student active files.
- Keeps Special Education student count current for the school.
- Assist in the preparation of the end of the year report.
- Keeps a file of all student activity absences.
- Keeps records of all drop outs and withdrawals and reasons for their actions.
- Compiles and submits the ethnicity report.
- Keeps a file on each student with general information pertaining to that student, (e.g. student schedule, copies of failure notices, report cards, notes from parents, doctors, etc.).
- Responsible for maintaining records of teacher substitutes.
- Responsible for contacting substitutes to cover teacher absences.
- Responsible for seeing that the substitute teacher signs in on time and is taken to the proper classroom.
- Submits substitute reports as per payroll schedule.
- Files substitute reports in teacher files.
- Maintains staff leave requests and compiles the leave report.
- Maintains time sheet records and submit a monthly record to the Central Office for all non-certified employees.
- Builds templates for reports that need to be generated on the school computer.
- Assists with daily office tasks such as answering phones, waiting on students and parents, writing re-admits.
- Type correspondence for Head Teacher.
- Completes other tasks as assigned associated with the position.
WORKING CONDITIONS AND PHYSICAL EFFORT:
Employee's work:
Standing
|
15%
|
Inside
|
98%
|
Walking
|
15%
|
Outside
|
2%
|
Sitting
|
70%
|
|
|
Total
|
100%
|
|
100%
|
Requirements While Performing Job:
Physical Activity
|
Daily: Yes/No
|
Description
|
Twist: Waist
|
Yes
|
|
Wrist
|
Yes
|
|
Neck/Shoulder
|
Yes
|
|
Stoop, bend
|
Yes
|
|
Squat, kneel or crawl
|
Yes
|
|
Repetitive motions of hands or wrists
|
Yes
|
|
Run
|
No
|
|
Climb ladders, stairs, or equipment
|
No
|
|
Ride equipment
|
No
|
|
Walk on uneven terrain
|
No
|
|
Fine finger dexterity
|
Yes
|
|
Manual dexterity
|
Yes
|
|
Reaching above shoulders
|
Yes
|
|
Reaching at shoulder height
|
Yes
|
|
Reaching below shoulders
|
Yes
|
|
Other
|
|
|
Requirements for pushing, lifting, pulling, or carrying obstacles of weight
No. of lbs. from the floor
|
Push
|
Pull
|
Lift
|
Carry
|
Frequency: Explain if daily/weekly/monthly/once in a while
|
0-25
|
|
|
X
|
X
|
Daily
|
26-50
|
|
|
X
|
X
|
Weekly
|
51-150
|
|
|
|
|
|
Above 150
|
|
|
|
|
|
No. of lbs from chest high
|
|
|
|
|
|
0-25
|
|
|
X
|
X
|
Weekly
|
26-50
|
|
|
X
|
X
|
Once in a while
|
51-150
|
|
|
|
|
|
Above 150
|
|
|
|
|
|
No. of lbs. over head
|
|
|
|
|
|
0-25
|
|
|
X
|
X
|
Once in a while
|
26-50
|
|
|
|
|
|
51-150
|
|
|
|
|
|
Above 150
|
|
|
|
|
|
Must be capable of working under unusual conditions such as:
Chemicals, skin irritants such as soaps, cleaning agents and others
|
|
Cold/heat of outside work
|
|
Confined spaces such as crawl spaces and other small areas
|
|
Contact with the public
|
Yes
|
Dampness
|
|
Electrical
|
|
Explosives, flammables, gas, paint thinners
|
|
High work spaces
|
|
Machine noise
|
Yes
|
Radiation
|
|
Sun
|
|
Vibration
|
|
Protective equipment required
|
|
Vision Demand and Capabilities Hearing Demands and Capabilities
Normal night vision
|
|
Normal depth perception
|
X
|
Normal depth vision
|
X
|
Normal color vision
|
X
|
Red/Green/Amber color vision
|
X
|
Uncorrected Vision
|
|
Corrected Vision
|
X
|
Hearing essentially normal
|
X
|
Some high tone loss
|
|
Significant high tone loss
|
|
Low tone loss
|
|
Other requirements: Corrected hearing
|
X
|
NON-ESSENTIAL FUNCTIONS:
KNOWLEDGE, SKILLS & ABILITIES REQUIRED:
Receptionist skills including but not limited to answering the telephone; effective communication with parents, students, and school staff; basic computer skills
PREFERRED:
Proficiency with Microsoft Office Professional Suite
PRIMARY JOB LOCATION:
Parkview Elementary School Front Office
TERMS OF EMPLOYMENT (LENGTH OF CONTRACT):
EVALUATION PERFORMED BY:
Principal/Assistant Principal
Socorro Consolidated Schools provides all training required by OSHA to ensure employee safety.